We know that revisions are an essential part of your procurement process. We've made this super easy with the Procore integration that will automatically detect document changes, and walk you through a subbie notification flow.
In this article you can learn how to:
- Know when changes have been made to documents in Procore
- Confirm trade packages based on document changes
- Notify subbies of any document changes relevant to their packages
Ensure you have an initial set in E1
In order to revise, you need to have an initial set of documents in your procurement project, so ensure that you have imported from Procore
You will know you are successfully connected to Procore as you will see 'Connected to Procore' in the top-left when you are in the Documents tab.
From now, E1 will automatically Sync document changes from Procore.
Learn how to issue a revision using the Procore integration here.
How will I know there have been changes to my docs in Procore?
You will know that there have been changes to documents in Procore because;
- You will see the green dot next to your Documents tab
- When clicking into the Documents tab, you will also see a description of the changes highlighted in yellow
- The project contact will be sent an email whenever changes have been made to documents in Procore
If you scroll down to your documents list, you'll see 'New' or 'Revised' against each of the changed documents.
How to issue a revision based of document changes
- In the Documents tab select 'Review updates and notify affected subcontractors'
- You will be taken to the Document Matrix and a pop-up will appear notifying you that there have been document changes
- Your Matrix will appear and you will see your new or revised documents highlighted in green
- You can amend your trade packages here based on the document changes here. Find out how.
- When you are finished, select 'Update Packages' (top right)
Notify Subbies
You will not need to do this step if you have not issued any invites to subbies in the trade whose packages you have updated.
However, if you have already invited subbies to these packages in the post-award phase and you make changes to documents in their packages, you will be prompted to notify them.
- A pop-up will appear to Confirm & Notify. The subbies that you need to notify will be auto-selected.
- Input a subject and message to subcontractors if you wish, then select 'Complete Addendum'
- The subbie will be notified by email that they need to download the latest set of documents
You can view a record of the revisions applicable to each subbie you have by accessing the Audit Trail within the Package Dashboard.
- Navigate to the Package Dashboard by selecting the relevant package from the Schedule
- Select the three dots on the far right on the same line as the relevant subbie
- Select 'View Audit Trail'
